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User Office

Alicja Górkiewicz
phone: +48 12 664 41 99
mobile phone: +48 571 445 045


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How to submit a proposal

To submit a proposal, fill out the application form on the Digital User Office platform. Below, see our tips on how to do this.

Consult your project with a beamline manager

Before you start writing an application, it is worth discussing the technical requirements that must be fulfilled to perform an experiment with the SOLARIS Centre scientists. SOLARIS scientists will help you determine the amount of time necessary to perform the measurements. They will also verify if the Centre has the equipment suitable for the environment of your specific samples.

Contact persons:

  • UARPES beamline - dr Natalia Olszowska, e-mail:, phone: +48 12 664 41 72
  • PEEM/XAS beamline -  dr Marcin Zając, email:, tel.: +48 12 664 41 59.

Create an account on the Digital User Office platform and register your affiliation

While creating an account in Digital User Office (DUO), you need to specify your affiliation (the scientific unit which you represent). Remember that each affiliation must be verified by an employee of the SOLARIS Centre User Office. Therefore add your affiliation as soon as possible! You will not be able to submit a proposal without having your affiliation confirmed!

Remember that you can create an account in the DUO application regardless of the currently open call for proposals. We encourage you to get registered in our system as soon as possible.

DUO application is supported by Mozilla Firefox, Google Chrome and Opera browsers.

Prepare and save the proposal

It is really simple to submit a proposal: simply fill out the form in Digital User Office.

The application in DUO consists of three parts:

  1. The general information where you must provide the application title, list the co-authors and select the beamline with an end station; you should also specify synchrotron parameters which are necessary to carry out the experiment.
  2. The scientific part where you must include the abstract and a substantive description of the experiment. To prepare your proposal, you should  use THE TEMPLATE of the "Scientific Part" (last update September 2019). This document must not exceed two A4 pages (including figures and references) with a minimal font size of 12 pt (Times New Roman). Before submitting a proposal, we strongly recommend that you first consult the Proposal Guidelines which can be found below. We also recommend to look at the Guidelines of the European Synchrotron User Organization working group.

    The scientific part should be highly targeted, avoid vague or too broad aims. Preliminary measurements or characterization recommended when appropriate.

    The scientific part should be sectioned as below:

    Abstract is equivalent to abstract of scientific paper, one paragraph with clear statement on essence of proposal – what are you trying to do, how you intend to do it, and why you are doing it (impact, importance of study); details are given in the following sections.

    Explain in a compact manner the status of your field and the question you are concerned with. Indicate fundamental and societal importance of your work. Refer to any previous measurements or preliminary characterization. Explain why is the synchrotron radiation needed to solve the proposed scientific case.

    EXPERIMENTAL METHODS (measurement strategy)
    Exactly describe how are you going to carry out the experiment, what do you need for instrumentation and set-up (this can be shifted in part in the next section), and how you are going to analyse the data. Give sample details and quantity, and requirements for sample environment (this section should allow beamline scientists to make technical feasibility assessment - prior discussion with beamline scientist is strongly advised)

    Justify why you ask for a specific beamline/end station, and how much beamtime is required for your experiment. Shortly detail how you estimated the requested number of shifts.

    Give a very compact view of what you hope to learn from the proposed experiment. Explain how results you are expecting will allow you to answer the specific question(s) stated above and what will be the impact of answering this question on your field of research.

    They should illustrate importance of topic by citing one or two milestone papers in your field and recent exciting developments in or around specific topic of proposal. They should indicate level of your research by citing own recent, relevant publications, however all essential information  should be included in the proposal!
  3. Samples where you must use a special form to describe every sample type you intend to bring to SOLARIS. You must create a separate form for every sample type. Our algorithm calculate the safety level for the specific sample and the level is later verified by a Safety Manager.

You can use the last tab – Submit proposal – to send your application to us! Remember that you can save the application at any stage of its creation process.

Remember to write the proposal in English. Every user may send an unlimited number of proposals.

Please report all problems and submit modification ideas that are related to the DUO registration and operation process to us at the following e-mail address: The e-mail response time is two working days.