Beamtime allocation

The beamline manager will contact you to determine to set up time of the experiment. The manager prepares a semi-annual schedule for the beamline, including time for users, machine time and synchrotron shutdown. Preferred and unacceptable dates (declared while submitting a proposal on DUO) are taken into account as much as possible by the beamline manager.

Final Declaration

• The Final Declaration is a document sent to the main proposer as an attachment to the e-mail that informs about acceptance of the proposal.
• The template is available also here: (template in word)
• That form must be sent as a pdf. to SOLARIS User Office (user.solaris@uj.edu.pl) no later than 2 WEEKS before the experiment is due to start.

If there would be a need to change information already reported in the Final Declaration, it has to be done no later than 3 working days before the experiment. In order to modify changes, Main Proposer needs to contact SOLARIS User Office.

The Final Declaration should include the following information:

• a list of all experiment participants expected to come to SOLARIS;
• a detailed description of all additional samples, except these already described in the proposal;
• a request to use the SOLARIS laboratory.
• the Final Declaration can be submitted only by Main Proposer.

The Beamline Manager or SOLARIS User Office can contact the Main Proposer in case of any inaccuracies or questions about the Final Declaration.

To get an access card to the SOLARIS infrastructure, it is required to complete the Safety Training available at the  DUO webpage (https://duo.synchrotron.pl/#/trainings).

Preparing the experiment

The beamline staff will help you to start your experiment by preparing the beamline within the limits of a standard set-up, introduce you to the operating of the beamline and help you in setting up the sample environment.

The beamline staff will help you to perform your experiment. Attention! The beamline scientists do not provide the full service during the experiment.

The experimental group is obliged to provide sufficient staff to operate the experiment 24 hours per day.  

The working space must be cleaned and left in the same condition as it was prepared at the beginning of the experiment.

Shipment of samples and equipment - optional

If necessary, the User can send samples to NSRC SOLARIS. Users are obliged to cover the costs of shipping samples to the SOLARIS Centre  The documents necessary for the transport must be provided by the users as well as the positive decision of transporting the sample.

Except of the shipment-related safety requirements, the samples must also meet SOLARIS safety requirements. The user will be informed about the specific  requirements along with the sample safety evaluation.

NOTE: it is not possible to postpone scheduled date of the experiment or to extend the granted beamtime due to a delay of the transport of the sample. Please make sure to make the shipment early enough!
 

Collecting data

The data related to the experiment are stored at the SOLARIS data server for 6 months following the experiment completion day and 30 days for experiments performed on Cryo-EM microscope.

SOLARIS is not liable for keeping the User's results and data.

The User may use personal data storage tool for saving the results.

Beamtime availability

The SOLARIS Centre operates in a 24/6 mode (24 hours a day, 6 days a week).
Beam is delivered to beamlines from Tuesday to Saturday, between 9:00 a.m. to 8:00 p.m. (11 hours) and between 9:00 p.m. to 8:00 a.m. (11 hours). Beam injection is performed between 8:00 a.m. and 9:00 a.m. and again between 8:00 p.m. and 9:00 p.m.

The SOLARIS Centre provide synchrotron operators' support:

from Tuesday to Friday

between 8:00 a.m. and 10:00 p.m. - on-site support
between 10:00 p.m. and 2:00 a.m. - on-call support

on Saturdays

during beam injection (between 8:00 a.m. and 9:00 a.m. and again between 8:00 p.m. and 9:00 p.m.) - on-site support
in any other time of the day - on-call support.

Contact to beam operators:

• on-site support (the Control Room): +48 12 664 41 65 (from SOLARIS extension phones: 41 65) or +48 519 307 990
• on-call support: +48 519 307 990.

The SOLARIS Centre provide beamline scientists' support:

from Tuesday to Friday:

during working hours - on-site support
after working hours until 10 p.m. - on-call support

on Saturday: on-call support.

Post-experiment Report

• Experiment Report must be submitted no later than 3 months (for the regular proposals) and 6 weeks (for the fast track proposals) after the end of the experiment.
• The form is to be filled in by all users or groups of users who received the beam time for measurements at the SOLARIS.  
• To prepare the Report, please use the TEMPLATE.
• The Report should be submitted electronically via the Digital User Office Portal: https://duo.synchrotron.pl
• The Report can be done only by Main Proposer.
• The Report should not exceed 3 pages.

Experiment Report supporting a new proposal

The application for a new project, or the continuation of a project for which you have previously been allocated beam time, requires submission a report on each of your previous measurement(s).

The Review Committees reserve the right to reject the new proposals from groups who have not reported on the use of beam time allocated previously on time.

Instructions for preparing your Report

• fill in a separate form for each project or series of measurements;
• type your Report in English;
• include the experiment number to which the Report refers;
• make sure that the text, tables, and figures do not excced 3 pages.

Published papers

All users must provide proper credit to SOLARIS staff members and proper mention to SOLARIS facilities which were essential for the results described in any ensuing publication. The Users are also obliged to send to the User Office the complete reference and the abstract of all papers appearing in print or online, and resulting from the use of the SOLARIS.

Should you wish to make more general comments on the experiment, please note them on the User Evaluation Form (the link to the survey is sent by the User's Office each time after the end of the experiment).

Note:

• All reports are classed as confidential and will only be made available to the local contact, the Directors, the Peer Review Panel and the Communications team.
• SOLARIS understands that not all details of the analysis can be included in a report requested so soon after an experiment run but please be as complete as possible.
• You may be contacted by SOLARIS Communications team to obtain authorisation to publish details of your experiment on the SOLARIS website or media.