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Users

New call for proposals in spring 2024

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Before experiment

Beamtime allocation

The infrastructure manager will contact you to determine to set up time of the experiment. The manager prepares a semi-annual schedule for the beamline, including time for users, machine time and synchrotron shutdown. Preferred and unacceptable dates (declared while submitting a proposal on SUN) are taken into account as much as possible by the beamline manager.

Final Member Declaration

  • The Final Member Declaration form is a document sent to the main proposer as an attachment to the e-mail that informs about upcoming experiment date.
  • The template is available also here: (template in word).
  • The document includes a list of all experiment participants expected to come to SOLARIS.
  • That form must be sent as a pdf. to SOLARIS User Office (user.solaris@uj.edu.pl) no later than 2 weeks before the experiment is due to start.
If there would be a need to change information already reported in the Final Member Declaration, it has to be done no later than 3 working days before the experiment. In order to modify changes, Main Proposer needs to contact SOLARIS User Office.
 
The Final Member Declaration form can be submitted only by Main Proposer.
 
The Beamline Manager or SOLARIS User Office can contact the Main Proposer in case of any inaccuracies or questions.

Additional Sample Declaration

 

  • The template is available here: (template in word).
  • The document includes a detailed description of all additional samples, except these already described in the proposal.
  • That form must be sent as a pdf. to SOLARIS User Office (user.solaris@uj.edu.pl) no later than 3 weeks before the experiment is due to start.

The Additional Sample Declaration (ASD) can be submitted only by Main Proposer.
The Safety Manager may contact the Main Proposer in case of any inaccuracies or questions about the Additional Sample Declaration form.

Safety Training

All of the experimentalists need to read carefully the presentation about Safety and Health rules and procedures, which are obligatory at SOLARIS (Safety Training). Presentation is available on one’s SUN account (https://sun.synchrotron.pl).
There is no possibility of receiving an access badge without confirmation of reading Safety Training.

Beamtime availability

The SOLARIS Centre operates in a 24/6 mode (24 hours a day, 6 days a week).
Beam is delivered to beamlines from Tuesday to Saturday. All details can be found in section Operation schedule.

Preparing the experiment

A scientist familiar with the beamline and instrumental set-up will be named as your Local Contact when your project is scheduled.

Standard responsibilities of Local Contact:
  • prepare the beamline and infrastructure within the limits of a regular set-up,
  • introduce you to the operating principles of the beamline and perform training allowing you to operate the beamline control systems which are necessary to perform your experiments,
  • help you in setting up the sample environment,
  • be on call during regular working hours (8:00-17:00 on weekdays),
  • be on call outside regular working hours in case of urgency, significant problems, or beamline operation failure (17:00-22:00 on weekdays, 09:00-17:00 on Saturdays).
User’s obligations:
  • The beamline staff will help you to perform your experiment at best. However, the scientists at the beamline are not responsible for executing the experiment for you. Users are advised to provide sufficient manpower support to operate the experiment 24 hours a day.
  • Please report any (technical) problems to your local contact. We can only work on the issues that we know about.
  • Before your departure, you are asked to leave the beamline control and experimental areas in the same condition as when you arrived. Consider the time needed for 'clean up' when planning your departure time.

Collaboration / Additional support

Users are encouraged to offer co-authorship, in accordance with good scientific practice, to SOLARIS staff or representatives who have made scientific contributions to their work.
Any help and support areas that go beyond Standard Local Contact Responsibilities should lead to co-authorship, for example:

  • preparing experimental setup going beyond the regular beamline configuration,
  • assistance in running the experiments outside regular working hours,
  • support in the initial data analysis, evaluation, and interpretation,
  • help in shaping the experimental plans and protocols.

Optimally, collaboration between Users and SOLARIS staff should be arranged well before the experiment starts. Should you need help and support equivalent to that of a collaborator from SOLARIS scientists throughout an experiment, it is only fair to offer them formally the status of collaborators.

Shipment of samples and equipment - optional

If necessary, the User can send samples to NSRC SOLARIS. Users are obliged to cover the costs of shipping samples to the SOLARIS Centre. The documents necessary for the transport must be provided by the users as well as the positive decision of transporting the sample.
Except of the shipment-related safety requirements, the samples must also meet SOLARIS safety requirements. The user will be informed about the specific  requirements along with the sample safety evaluation.
NOTE: it is not possible to postpone scheduled date of the experiment or to extend the granted beamtime due to a delay of the transport of the sample. Please make sure to make the shipment early enough!