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New call for proposals in spring 2024

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How to submit proposal

Remember! Consult your project with a infrastructure’s manager.

Before you start writing an application, it is worth discussing the technical requirements that must be fulfilled to perform an experiment with the SOLARIS Centre scientists. They will help you determine the amount of time necessary to perform the measurements. They will also verify if the Centre has the equipment suitable for the environment of your specific samples.

Contact persons:
  • ASTRA beamline: 
  • Dr. Alexey Maximenko, phone +48 12 664 41 09, email:
  • CIRI beamline: 
  • Dr. Tomasz Wróbel, phone +48 12 664 41 07, email:
  • DEMETER beamline: 
  • Dr. Marcin Zając, phone +48 12 664 41 59, email:
  • PHELIX beamline: 
  • MSc Tomasz Sobol, phone +48 12 664 41 46, email:
  • PIRX beamline: 
  • Dr. Marcin Zając, phone +48 12 664 41 59, email:
  • POLYX beamline:
  • Dr. Katarzyna Sowa, phone +48 12 664 41 32, email:
  • URANOS beamline: 
  • Dr. Natalia Olszowska, tel. +48 12 664 41 72, email:
  • Cryo-EM microscope: 
  • Dr. Michał Rawski, phone +48 12 664 41 04, email:

Create an account on the SOLARIS User Network platform and register your affiliation.

While creating an account in SOLARIS User Network (SUN), you need to specify your affiliation (the scientific unit which you represent). Remember that each affiliation must be verified by an employee of the SOLARIS Centre User Office. Therefore add your affiliation as soon as possible! You will not be able to submit a proposal without having your affiliation confirmed!
Remember that you can create an account in the SUN application regardless of the currently open call for proposals. We encourage you to register in our system as soon as possible.

The SUN application is supported by Mozilla Firefox, Google Chrome and Opera browsers

Prepare and save the proposal

To submit a proposal fill out the form in SOLARIS User Network.

The application in SUN consists of three parts:

  • General information, where you must provide the application title, list the co-authors and select the beamline and end station; you should also specify the synchrotron parameters which are necessary to carry out the experiment.
  • A scientific part where you must include the abstract and a substantive description of the experiment. To prepare your proposal, you should use the template of the "Scientific Part" (document in: .docx, .odt, .tex). This document must not exceed two A4 pages (including figures and references) with a minimal font size of 12 pt (Times New Roman). Before submitting a proposal, we strongly recommend that you first consult the Proposal Guidelines which can be found below. We also recommend that you look at the Guidelines of the European Synchrotron User Organization working group.

The scientific part should be highly targeted, avoiding vague or excessively broad aims. Preliminary measurements or characterisation are recommended when appropriate.

The scientific part should be sectioned as below:

PROPOSAL SUMMARY (should state the aims and scientific basis of the proposal):
Please give a short summary of your proposal, with key objectives and the scientific basis of the proposal. Be aware that this abstract may be published, for example as part of an open data policy. Abstract is equivalent to abstract of scientific paper, one paragraph with clear statement on essence of proposal – what are you trying to do, how you intend to do it, and why you are doing it (impact, importance of study); details are given in the following sections.

Explain in a compact manner the status of your field and the question you are concerned with. Indicate fundamental and societal importance of your work. Refer to any previous measurements or preliminary characterization. Explain why is the synchrotron radiation needed to solve the proposed scientific case.

MOTIVATION & EXPERIMENTAL PLAN (measurement strategy, experimental technique(s), sample details, etc.)
Exactly describe motivation and how are you going to carry out the experiment, what do you need for instrumentation and set-up and how you are going to analyse the data. Give sample details and quantity, and requirements for sample environment (this section should allow beamline scientists to make technical feasibility assessment - prior discussion with beamline scientist is strongly advised).

Justify why you ask for a specific beamline/end station, and how much beamtime is required for your experiment. Shortly detail how you estimated the requested number of shifts.

Give a very compact view of what you hope to learn from the proposed experiment. Explain how results you are expecting will allow you to answer the specific question(s) stated above and what will be the impact of answering this question on your field of research.

REFERENCES (Include only references relevant for this proposal)
They should illustrate importance of topic by citing one or two milestone papers in your field and recent exciting developments in or around specific topic of proposal. 

  • Samples, where you must use a special form to describe every sample type you intend to bring to SOLARIS. You must create a separate form for every sample type. Our algorithm calculates the safety level for the specific sample and this level is later verified by a Safety Manager.

You can use the last tab – Submit proposal – to send your application to us! Remember that you can save the application at any stage of its creation process.

Remember to write the proposal in English. Each user may send an unlimited number of proposals.

Please report all problems and submit any modification ideas that are related to the SUN registration and operation process to us at the following e-mail address: The e-mail response time is two working days.